AI Notetakers and the Confidential Client: Why Family Offices Should Think Twice Before Hitting Record
AI notetakers are the latest productivity darlings. They join your Zoom or Teams meeting, record the discussion, transcribe it with shocking accuracy, and hand you a summary before you've even poured a coffee. That's helpful-until the conversation turns to legal matters, tax strategy, estate plans, or private equity exposure across multiple jurisdictions. For multi-family offices, where wealth preservation meets legacy management, privacy is non-negotiable. And third-party AI notetakers? They weren't built with your clients in mind. How Do Notetaking Tools Work? Understanding how these platforms function helps explain where risk creeps in: Audio Capture and Transcription - Tools either join meetings as a virtual participant (bot-based) or capture audio directly from a user's device (bot-free), then transcribe into written text-often with high accuracy and speaker identification. Summarization and Key Point Extraction - Using natural language processing (NLP), they extract key decisions, action items, and deliver concise summaries. Organization and Searchability…